5 Tips for Planning a Smooth and Stress-Free Group Trip

Organizing a group trip can be both exciting and intimidating. Whether you’re planning for a youth group, corporate retreat, school outing, or extended family gathering, there are countless details to consider — lodging, meals, activities, and the needs and interests of everyone involved.

Here are a few tips to help make the process smoother and more enjoyable:

1. Start Early and Communicate Often
The earlier you begin planning, the easier it is to secure lodging, book activities, and coordinate schedules. Keep your group updated regularly so everyone knows what to expect and can offer input.

2. Choose a Destination That Has Something for Everyone
When picking a place, think about a range of interests and comfort levels. A location with a variety of activities — from relaxing options to high-adrenaline adventures — helps ensure everyone feels included.

3. Keep Meals Simple and Flexible
Planning group meals can quickly become stressful. Consider choosing a destination that offers catering or on-site dining to avoid the burden of cooking or coordinating meals on your own.

4. Build in Downtime
It can be tempting to fill every moment with activities, but groups often appreciate some unscheduled time to relax, connect, or explore on their own.

5. Work with Experienced Partners
Choosing a venue that understands group logistics can save you time and headaches. From lodging and meals to adventure planning, experienced staff can help tailor an itinerary that fits your group’s needs and budget.

At ACE Adventure Resort, we’ve helped thousands of groups build memorable trips while removing the stress from planning. If you’re looking for a place that combines adventure, flexible lodging, and support with the details, we’re here to help you every step of the way.